6 Reasons Why you Need to Send a Rejection Email to Applicants

6 Reasons why you need to send a rejection email

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Isn’t it great that after long tedious process of interviewing potential candidates, you finally have a new set of hands to help out in the office. The not-so-great part is when you have to turn down the other candidates, the ones who weren’t quite the right fit.

Yes, most employers take the easy way out and give them the ‘silent treatment’, it’s the facile thing to do to let candidates know they won’t be moving on with the hiring process.

Most job seekers would agree that one of their biggest frustration in a job search is not getting a reply from the employer after the job interview. Isn’t it frustrating that you prepared, dressed up, took time to visit a potential employer’s office for a scheduled interview, and then never getting a courtesy call or even an email letting you know you didn’t get the job?

If your dreading this phase of the hiring process, you are not alone. Recruiters either do not like or do not know how to deliver bad news to an aspiring candidate. It’s actually becoming a norm nowadays, job seekers are just used to the process and just go with the flow; they don’t bother to contact the employer anymore. Although there are those who take it to themselves and rant about it on Facebook, some has even dared to namedrop the company or file a complaint.

Isn’t it more professional to just get on with this process and tell the candidate they did not make the cut? You can either do a courtesy call or send a professional email. After all, these candidates have prepared for the worst-case scenario for their job application. It’s not only the nicest thing to do, but it gives them closure on their application, and also helps reduce stress and anxiety in their job search.


Still not convinced? We’ve listed down the top 6 reasons why you should send a rejection email, or at least give a courtesy call to those candidates:


1. It’s professional way of doing things

The hallmark of a great company is one that has a procedure for every aspect of the business, and that includes that hiring process. Not only is it efficient but very professional. Letting a candidate know they did not make the cut just shows how professional you are and the company that you represent.


2. They might be a possible fit for future job openings

Not all candidates are exactly alike, all of them would have individual skills and talents; the ones that get hired are the best fit for the criteria of the job vacancy. What if those candidates who got rejected have skills and talents that are best fit for future jobs in your company? Sending a rejection email doesn’t mean your closing the door on them. In fact, it leaves an opportunity for an open line for future communication with them in the future.


3. It helps them move on to other opportunities

You never know how many job applications these candidates send out. A candidate may be relying solely on landing a job with your company or they already have pending job offers. Either way, letting them know they did not make the cut helps them move on to other opportunities that may help them in their career.


4. It can help them improve themselves

You already took down notes in which points these candidates failed, why not let them know about it. Giving feedback gives them the chance to improve on those points where they have failed and possibly help them land a job on their next interview by implementing your feedback. It’s not something many job seekers may want to hear but it can greatly improve their strategies and tactics.


5. It protects the company

Every once in a while, a candidate can get upset for not being chosen for the job, so they rant about it on Facebook and tell their friends about it. Some go the extent of finding a loophole and file a complaint against discrimination. So, giving a courtesy call or sending out a professionally written rejection email can help you avoid this kind of negative feedback.


6. You told them you’ll stay in touch—mean it

The most common grumble from job seekers is that job interviews always end with the phrase “We’ll call you” and they never hear back from the employer. If the candidate did not quite meet the criteria for the job, then let them know about it. Not only does it show that you are professional and you stay committed to your words, you’re also showing them respect for the time and effort to meet you for the job interview.

Although a rejection email or call is something most candidates don’t desire, they inevitably want to know where they stand in the application process. A simple communication can do wonders for the hiring process for you and your company.



Photo by Ashley Whitlatch on Unsplash

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